How to Use a POS System for Restaurant Business

By Restora POS -- Wednesday, 08 Jun, 2022
how to open a pos system

Before letting you know how to use a POS system for restaurants, we are here to share something about POS systems. POS is a crucial part of point that refers to the place where sales tax may be payable and where a client pays for service or products. It can be a restaurant where a POS system is used to process the card payment or virtual sales points by some devices such as computers, tablets, and mobile phones. There are some comprehensive privileges of restaurant POS software, such as if clients would like to pay  different types of sales outlets without any payment method (credit card, cash, check, and others) POS systems accept and allow transactions in such a process. 

There are also some other conveniences of the POS system than that. The POS software is able to track stock and provide alerts whenever product quantity drops than the required amount. Sometimes a question appears about how to use a POS software for restaurants. We will literally let you know how to use a POS system for restaurants so get in touch with Restora POS. 

What is a POS system?

POS carries a standard meaning point of sale or it is sometimes called point of purchase. It is a software that is specially designed for business management or billing purposes. The POS system allows the business owner or user to accept payment and keep record of sale. It is easy to set up and simple enough. Basically, the major choice of POS is to use transactions whenever a buyer purchases a product and pays for that in online or offline. 

It is noted that there are a large number of conveniences of POS systems that we will discuss below. It has already taken a leading role around the world to manage billing systems. The POS software sounds good for every sector and has already taken a major part for the restaurant management software or restaurant management payment processing system. The restaurant POS system has a major contribution for the guest order and charging directly from their room and it is also performed from several points of sale. 

How does a restaurant POS system work?

If you have a question, how does a restaurant POS system work? The answer is very simple because the working procedure is not difficult. It is pretty much easier than some other software. Few years before the point of sale system was a rumer and dream for transactions. By towerding technology the dream has been real. After inventing the POS system everything has been easy (sales, inventory management, billing or transaction, etc.). Indeed point of purchase or point of sale is the hardware and software that enables business to sell and collect revenue.

Basically, point of sale (POS) is not a standalone process or machine and it is inter related with sales and billing systems. It is also a revenue collection of things that enable you for clients' billing process. POS systems let you keep focus on the sale and transaction from the clients. Though it sounds good to hear but it works based on different methods like are you selling online, is it physical storefront, and others method. Wherever you live, you can judge clients by using this digital POS software. We are going to sequentially share how restaurant POS systems work and how to use a POS system for restaurants.

Receive order

Users will be able to receive orders online mby the POS screen. If any clients order any food then the user needs to select food items and fill up some required fill that appears on the screen. Moreover, you can send this notification to your kitchen to prepare this order. It is noted that the restaurant pos system lets the user check all on going orders. You can perform in the same way by using a tablet or mobile phone.

Originate POS invoice 

After receiving a customer order your POS system will automatically be ready to invoice. It is noted that if the customer completes the whole payment then the POS system may generate a full invoice. Indeed, restaurant POS software allows the user to split the bill and order and print due invoice.

Billing system

It allows the user to generate a complete billing system smoothly. Therefore, customers are able to pay through multiple payment gateway. This process happens whenever a sale is done. In this case, there is no chance for the customer to become annoyed. You will be glad to know that this software is able to calculate vat/tax service charges accurately.

Customer order details

You need an automation system to ensure effective communication with the kitchen in your restaurant. Restaurant POS software provides a kitchen display system that can show order details. In this way, the kitchen staff can easily understand the needs and requirements of the customer to prepare food items.

Follow Inventory management 

After providing food to the customer you can check your stock condition or you can check your ingredients if you need anything then you can make an order. It is noted that you will be aware about your stock if anything out of your stock. The POS system has sharp inventory management functions that allows the users and clients a smooth billing process without any hassle. As a result, a POS system can save your money and can exactly show your need. It is noticed that not only for restaurants many company using pos system to manage their inventory and some other crucial benefits. So it can be the key way to manage your inventory.

Final step to generate a report.

Finally, you can generate reports whatever you need. Suppose you have sold some food like Chicken Tenders, Pizza, Soft Drinks, etc. In this case, you can make a bill together or if you want you can make a bill separately. It is noted that this method will save your time and offer better customer service. Before you start performing, you need to get a better concept of how to use a POS system for restaurants.

What are the features of a restaurant POS system?

Basically, all the POS software have two interfaces: frontend and backend. Those are the transaction processing staff that use the frontend interface in any touch screen monitor or tablet. The backend process is accessed separately in computer, tablet, or application window at the same time. These are the software constructional interfaces. Now we are going to talk about the restaurant POS system features, and how to use a POS system for restaurants. Basically, it depends on what type of POS software you are looking for but there are some common features that are available in all restaurant POS tools. So let's start and keep your eyes on that:

Restaurant Kitchen Preparation

If we talk about the analog ordering process. It means that even a few years ago an order would be taken to the order table and sent to the kitchen staff of the restaurant and tell them to cook and prepare a dish of this order. It was a lengthy process and restaurant clients would wait for a long time until they prepared the dish. Sometimes clients become annoyed. Forget this analog process or ticket ordering system. 

Nowadays we are in a technological era. To avoid this difficulty or lengthy ordering process, you can use Restora POS systems that can assist you in several ways. By using the Restora POS system, you will be able to get an order within a short time and send it to your kitchen staff to prepare meals. In this case, you can save time, satisfy the fussy customer, and complete all the process smartly. 

Technically manage your table

There is a systematic approach to technically manage your restaurant table. In this case, the restaurant POS software can successfully assist you in various ways. We are showing you some examples that can change your entire restaurant business process.

  • You can create a map for your restaurant's inner decoration. It means layout or how you will decorate your table. In this case, your restaurant staff can directly take orders by seeing images from the map or selecting table numbers.   
  • Whenever a table has ordered food, it will be shown in the map with an indicator. In this case, you will be aware of the order. 
  • POS systems let you know daily, weekly, and monthly sales reports. 

Track employees hour

The POS software is not only used for billing purposes it is also used for several purposes but employee hour record is one of them. Your restaurant POS system automatically keeps track of your employee hour. It means how long they have been working, how they are serving the clients, how they are placing orders, and others. It means whenever an employee enters a restaurant then you are able to track him at all by using a POS software. On the other hand, a POS system is able to prevent employee theft. In this case, your trustiness can turn into supreme level about them. You can also see your sales revenue at every single time. 

Transaction process

The restaurant POS software manages your restaurant's operation and brings your business to the supreme level. By using this digital transaction process, you will be able to take orders, send them to your restaurant staff, generate bills, and get revenue. Restaurant POS software is well suited for payment systems and it is the easiest pos system to use. It has some comprehensive payment strategies, and we are going to share with you how Restora POS systems help you for your transaction so take a look. 

  • It is able to automatically calculate restaurant bills.
  • The user is able to split the bill.
  • It also offers several payment methods and you can select what you like.
  • It is the smartest and easiest way for the clients to pay a restaurant bill.

How to use a POS system for restaurants?

How to use a POS system for restaurants? It has a very simple using process and we have mentioned its using procedure that can be sound enough for you. The popularity of POS systems is increasing arithmetically. It has been an indispensable part of managing restaurants' crucial tasks. There are a bunch of privileges of using this digital system and it is very efficient for every operation. POS software can be installed in smartphone, tablet and computer to manage tasks successfully. There are many POS tool providers but you need to know which one is best suited for your business. 

If you would like to choose the best restaurant POS system then keep focus on the features, cost, longevity, durability, and service. In this case, you must know how to use a restaurant pos system. We will share some key points to use it. Basically, the POS software using process is easy if you access this tool then this tool will let you know where you need to go for your required operation. After entering into this tool you will get some field, such as

Efficient dashboard. 

Efficient dash board is the beginning interface which appears whenever a user enters into this software and it may be used to process debit and credit card transactions. The purpose of POS systems is to monitor and record all transactions between a buyer and a seller.

Inventory management

It is an essential part of managing a store. By using restaurant inventory management software you may get a clear calculation about your restaurant ingredients. In this case, if you need any product then you can make an order. Basically, a restaurant POS system is able to automate your purchase order and inventory tracking.

Online order management

POS system is the web based point of sales system. In this case, clients can easily pay their bill. Basically, the order management process begins whenever an order is placed and it ends whenever clients receive their products.

Multiple payment gateway

Multiple payment gateway means that POS system allows several payment gateway at the same time. In this case, the customer is able to pay several ways without any hassle. It is a flat rate transaction process. In this case, there is no problem with what type of card the customer uses.

Restaurant table reservation system

Restaurant table reservation system allows clients to reserve a table while restaurants cancellations, overseas booking, and not shows. You can easily manage those things by using restaurant POS systems.

POS billing system

POS billing system performs every single time whenever sale is done or collecting revenue. By using restaurant POS software, you can provide clear billing details to the customers within a short time. There are also some other fields. If you access it then you will get such fields and decide which field you require. Those fields you need you can access and complete your task.

How many restaurants use POS system?

Indeed, the POS system is used for billing and management tasks. The microprocessor was built in 1974 for controlled cash registers. It would be used in the restaurant whenever customers needed to pay, then this machine would calculate the bill. Due to its privilege it becomes popular for the billing system. After a decade, 1986 Egune "Gene" Mosher discovered the first point of sale (POS). Nowadays it has taken a leading role around the world to manage restaurant management tasks. Not only for restaurants, the POS system user is increasing rapidly in different sectors. 

We have to acknowledge that modern technology has changed the world. The peoples are discovering updated technology by their tireless effort and giving praise to the world nations. It is true that a few decades before people would not know about the software but nowadays software has changed manythings and converted the entire world to the new line. Nowadays small, medium, and big rage restaurants use software to manage their tasks. 

If we talk about the POS software, POS software has brought inevitable changes in all categories of restaurant sectors. Restaurant POS tools have already been an indispensable part around the world. Millions of restaurants using POS software. It is because they can take orders and meet customer demand quickly, have an easy and authentic billing system, save time and money, and other crucial advantages. Statistics show that 84% of restaurant owners use restaurant POS systems but it is improving geometrically.

Why do you need a POS system?

Why do you need a POS system

Why do you need a POS system? There is no one who can end this explanation. It is because the necessity of the POS software is becoming more popular due to its comprehensive advantages. It can be used for every sector but if we talk about restaurant POS. It is noticed that the more than thousands dollars is transaction every day in a restaurant through the restaurant service. In this case, they spent more time managing their billing system. 

But a restaurant POS can give you salvation because you can manage your billing system through a smart and professional process. In this case, your valuable time will be safe. We are referring here to some convenience of Restora POS systems to clear a question that why do I need restaurant POS or why use pos systems for restaurants. It is noted that Restora POS software is specially designed for restaurants and there are a large number of conveniences that are not describable in writing but we are referring here to some of them. So keep your eyes on those and get your answer.  

  • If you use Restora POS software then your restaurant account and billing management system will be easy and simple.
  • An inventory management system is included in the restaurant POS that permits owners to track their revenue and subtract their recent ingredients from prior ingredients and you can order those ingredients again.
  • You can see clearly your prior transaction by using the POS system.
  • The POS software is mobile friendly. In this case, you can manage your inventory from anywhere.  
  • The Point of Sale system can provide faster service than some other older system. Everything from the approval of a customer's credit card transaction to the process of printing a customer's receipt is accomplished extremely quickly.
  • Restaurant POS software provides detailed receipt for every single item with billing.
  • Easy to use pos system and cost effective. 

We are going to show an example to clear it. Suppose some guest is in your restaurant and they ordered many things for breakfast or lunch like glasses of wine, pot roast, and beef jerky. In this case, they don't need to pay at once because all the charges will be counted for the room number, and the bill will be automatically added. This process can easily be done by using a POS system. 


If you make a plan for a big restaurant operation, you need a restaurant POS software from the beginning stage. It is because those are big range restaurants. They pass their day with busyness due to plenty of customers. If you are looking for the best restaurant POS system for your restaurant, you can use Restora POS software. 

Restora POS is one of the most popular restaurant software and it is specially designed for all shapes of restaurants. Restora POS is the cheapest system for restaurants compared to its own comprehensive features. If you stay at our blog then you may get how to use a POS system for restaurants, how restaurant POS systems work and many more. That can be a key way to use it successfully. If you become interested and would like to use it for your restaurant, you may contact us through our contact information. So get in touch with the Restora POS software and manage your restaurant successfully.