While starting a new restaurant business, one of the biggest concerns in searching for an automated restaurant management system. Beside that, renting a good restaurant space, kitchen equipment, restaurant license, operating cost, staff cost, and restaurant management system cost are necessary. How much does a restaurant POS system cost in the USA, and UAE? As of late, restaurant POS system costs in the USA can range from $150 to over $2,500 per month. In the UAE, the restaurant point of sale system cost is around AED 92 to over AED 1,650 per month.
It is noted that this cost depends on a few major things such as
Indeed, restaurant POS system providers also charge some additional cost, such as POS installation cost, hardware cost, etc. So, let’s go for the details about clear and conscious restaurant POS system pricing. So that you may get a better idea for selecting an entirely and perfectly functioning restaurant POS system for your restaurant.
Restaurant POS system is actually a restaurant billing software. Using this, a restaurant owner will click and record the customer's purchase along with the time & date.
Many restaurants' might say a POS machine is expensive, but in reality, restaurant POS machinery is a time & effort-saving package.
The outer structure of a restaurant's POS machinery is just like the vintage old fat computer, but the difference is the inside interface.
The inside interface is called GUI POS, hence "showcases completely different types of interface, for instance, showcasing the image of the food items along with the price and quantity. And whenever the customer asks to order, the user (restaurant staff) will click & select the item and initiate the purchase.
A total restaurant POS system is divided into 3 different parts: hardware, software, and other additional features of restaurant POS software. Take a look at some leading restaurant POS software provider pricing with different packages.
Software Name |
Subscription Package |
Monthly Pricing in USD |
Custom |
Restora POS |
Freshly-Mild Bomb-Spicy Blast-Spicy
|
49 69 99 |
N/A |
SpotOn |
Quick start Counter-service Full-service
|
Free 99 135 |
Yes |
Lightspeed |
Essential Premium
|
189 399 |
Yes |
Square POS |
Starter Plus Premium |
Free 69 165 |
N/A |
Epos Now POS |
Epos Now Payments |
399 to 1099 |
N/A |
Toast |
Starter Kit Point of Sale |
Free 69 |
Yes |
HungerRush |
Starter |
Free |
Yes |
SkyTab |
POS Pricing |
29.99 |
No data found |
TouchBistro |
Starting |
69 |
No data found |
7shifts POS |
Comp Entrée The Works Gourmet |
Free 29.99 69.99 135 |
N/A |
Rezku POS |
Starter Growth Premium |
49 149 349 |
N/A |
OpenTable |
Basic Core Pro |
149 299 499 |
N/A |
It is noted that these are the giant POS system or restaurant management software providers. Their package may be changed according to their business policy. These costs are not included with installation, hardware, training to operate software. This cost is only for the POS system.
However, let’s take a look at a restaurant POS hardware cost.
POS hardware cost varies on countries, location, device quality, brand, shape of the device, and others. Let’s a lates some restaurant POS hardware cost
Types of POS Hardware |
Hardware Cost Range |
Terminal/countertop devices |
$350 to $2,000/device |
Handheld POS devices |
$200 to $600/device |
Card readers |
20 to $60/device |
KDS Cost |
$20 to $30/device |
Card processing |
2.3% + 10¢-3.5% + 15¢ |
Add-ons (extra features) |
$10 to $300/month |
Indeed, POS hardware consists of a few essential devices, such as cash registers, POS devices, credit card readers, barcode scanners, receipt printers. In most cases a restaurant POS hardware cost is around $749 including terminal, and receipt printer.
It is noted that the cost of POS hardware parts of a restaurant POS system depends on the system a restaurant owner wants to operate in the restaurant. There Are two different types of restaurant POS systems:
Technical Hardware
Innovative Features
Now, we are going to show a cut-down analysis of the hardware parts of a restaurant POS system that is required to run a restaurant POS software and also to manage a restaurant.
Here Below:
A restaurant POS software in a restaurant can change the entire interior of a restaurant and also can boost-up efficiency. For instance, fast & secure restaurant billing. Hence a longer-lasting, durable restaurant POS software is needed for smooth restaurant operation.
So, before you choose a restaurant POS software, make sure it gives you fast & smooth billing service, restaurant management modules, restaurant billing modules, account management, online/offline delivery system, etc.
Moreover, if you want to set up a cloud-based POS system in your restaurant, it might cost you monthly or yearly fees. And before you purchase any restaurant management or billing software, you need to compare the price and features, their customer reviews, and the after-sale support. There are various types of POS software now available in the software market, but before you purchase, make sure you’ve got the following advantage such as:
A rough estimated amount you will need to purchase POS software is $75 per device/ per month, and for KDS software it is $25.
Based On The Marketing Research:
After you purchase and finish the manual setup of the restaurant POS machine in your restaurant. Now it’s time for software installation and staff training.
But the main complication arises- who will do it?, who will train the staff; how will my staff /me know how to operate it?
#Do I need to do it myself? Or #Will the assigned POS vendor do it?
Absolutely yes, both the installation and training are very crucial in operating the restaurant because depending on the setup process, and ensuring the right setup of system and network, which will help you and your staff to work with multiple advanced features.
Fact# Be careful while buying your desired restaurant POS; ask the vendor whether or not they give the installation and training for free. Because not all restaurant POS software companies offer “installation” and “training” free of cost.
Check out these advantages you will get before your choose a restaurant POS system for your restaurant:
Moreover, it’s wise to do the installation and training stuff through some professionals, as a result, you can ensure a seamless transition and also get in-person professional training.
Most restaurant owners forget to include the credit card processing fees in the total restaurant operating cost. There are multiple types of credit card processing fees and pricing models.
Even though this type of fee is hard to control, especially after swiping your credit card in your restaurant, if you specify the pricing model in the restaurant POS software, then every time you swipe your credit card. In the USA, people consider up to 2.3% up to 2.5% as standard credit card processing fees per transaction. So, let’s see some essential restaurant POS fee processing.
Transaction fees can be called interchangeable fees or assessment fees. And every time you swipe, transactional fees get assessed. Translation fees are usually charged by the bank you’re associated with.
These interchangeable fees usually consist of a percentage of each transaction inclusive with an extra additional fixed fee per transaction. This transaction is also calculated on the total transaction volume per month.
Fixed fees means that charge is constant and it will be required every month. Staff salary, Utility bill, rent, and restaurant insurance cost are considered as the fixed cost. Fixed fees such as terminal fees, PCI compliance fees, annual fees, etc. These fixed fees can also be fixed monthly or at a fixed percentage rate.
Kind of transparent fees, and can only be occupied per incident “if any incident occurs” and based on the incident that occurred. Incidental fees are also called chargeback fees, non-sufficient funds, or batch fees.
However, let’s check some pricing models
Interchange plus is a type of restaurant cost. This pricing model varies from restaurant to restaurant. It is considered as a percentage rate set by the bank, financial institution, and various payment networks.
It means offering different types of food at different pricing. If you set your pricing model as “tier” based on a set of qualifying categories, as a result, whenever any transaction happens, it happens according to the pricing model.
It is a part of restaurant billing. Blended pricing becomes different according to the food menu and different items set price. The best example of blended is PayPal. The blended pricing model is more like a “tiered” pricing model; subtract the tiered themselves.
Flat rate is another type of restaurant food cost that is set for some popular food at a specific cost. This pricing model suggests payment gateway will charge a fixed percentage from the credit card you swipe on every transaction.
Service or after sale support is one of the major parts of any software. And to maintain a sustainable operation in your restaurant, proper maintenance & servicing of your restaurant POS system are necessary. The service and support cost of a restaurant POS system for restaurant business depends on the POS system you choose for your restaurant.
Many restaurant POS software companies offer the first 6-month support service free of installation cost. And if you can choose any SaaS-based, you can check out Restora POS and enjoy the free installation and 6-month call/mail support service.
The Restaurant POS system is one of the important machinery in your restaurant, and most significantly, this is not just a restaurant billing software; Restora POS is not a billing software but also a restaurant management software. Hence, restaurant management software is another advanced technology in your restaurant which assists a restaurant owner in managing, monitoring and recording the operational activity that goes on in the restaurant.
The fundamental function of a restaurant POS system is to record the customer's orders and accept the payment. Using this advanced POS system, restaurant owners now increase their capabilities, customer capacity, and better customer satisfaction.
Moreover, it will also assist the restaurant staff in sending the customer order to the kitchen display system (KDS). Hence, it becomes easy for kitchen chefs to start the cooking process.
In addition, the restaurant POS system has other features too, which certainly help to manage the restaurant. Features such as:
Every restaurant owner wants extra unique features, whichever brand POS system they choose for their restaurant. Generally, the fundamental purpose of having a restaurant POS system is to operate the management process, accept the billing, etc.
But now, in this generation of advanced technology, everyone wants an all-in-one solution. One solution that can give every facility or operation involved in a restaurant. Some super examples of additional features of a restaurant POS system can be:
With Restora POS- you will get the best experience of a full-fledged restaurant POS system integrated with the restaurant management system. As a result, you can only operate, manage & monitor your restaurant at any time from anywhere. One of the best things about Restora POS is that all these exclusive features are included with the software package.
You just need to choose a suitable package that matches your restaurant criteria.
Each package holds different exclusive features; check out the Restora POS pricing package.
At this point, I think you’ve gathered the general understanding of “how much does a restaurant POS system cost”. In short, I would say, before purchasing a restaurant POS software, you must consider these factors, for instance, industry, hardware and software features.
Moreover, it’s entirely a myth that you can run a restaurant using any POS software if you use custom-made restaurant POS software for your restaurant. And one of the most significant advantages of having tailor-made software is that you can design it according to your need. Still, the most significant disadvantage of a custom-made one is that it is sometimes costly.
So, before you choose a restaurant POS system for your restaurant, make sure you understand how much does a restaurant POS system cost?