Food and Beverage Inventory Management Software

Restora POS, Refrens,  Jalebi, Apicbase, Synergy Suite, Bhojon Restaurant 365, MarginEdge, Synergy Suite, Bhojon, are considered the best food and beverage inventory management software. Why are those software considered the best? Due to their detailed inventory management features, usability, versatility, and flexibility, they have become more popular and an all-time best.

However, the food and beverage industry is a big industry in the world. This industry includes the production, processing, distribution, and sale of food and drinks consumed by people. Inventory is a major part of this industry. This is because a large amount of ingredients is required for cooking food and serving people. However, let’s look in depth at inventory management software, such as how to choose, pricing, benefits, features, and many more.

What Is Food and Beverage (F&B) Inventory Management Software (IMS)?

The software used for managing the inventory of the food and beverage industry is called food and beverage inventory management software.  Food and Beverage Inventory Management Software is a digital system that helps restaurants, cafés, hotels, and food factories track ingredients, control stock levels, reduce food waste, and manage costs in real time.

It automates purchasing, monitors expiry dates, links inventory with sales (POS), and ensures accurate stock control, food safety, and higher profitability.

Best Food and Beverage Inventory Management Software

There are dozens of F&B inventory management software in the UAE market. We have chosen the best 5 based on the detailed inventory management options, pricing, usability, customer feedback, etc. Let’s see our list.

1. Restora POS

Best for: simple, cloud-based POS and restaurant operations management for small, mid-sized, & large food businesses.

For managing restaurant inventory systematically and smartly, the best inventory management software is needed, which can easily track and analyze inventory levels. If you want the best food management, tracking ingredient levels, supplier management, and tracking user-wise food items, then Restora POS will be the best choice. Restora POS inventory management features include:

• Purchase management
• Food management
• Production management
• Inventory adjustment
• Stock management
• Cloud POS system
• Inventory reporting system

You can also manage stock reports, sales reports, cash register reports, opening stock, closing stock, and others. All the advanced options are available in the Restora point of sale software.

Restora POS Pricing in the UAE

• Freshly-Mild: 199 AED
• Hot-Spicy: 229 AED
• Bomb-Spicy: 329 AED
• Blast-Spicy: Custom (share your requirements & get Restora POS restaurant management software however you want).

Why Choose The Restora POS Inventory Management System?

Affordable monthly subscription charge, better customer reviews, easy to use, massive advanced features, and others. Therefore, get all-in-one restaurant management software. Not only can you manage inventory management, but you can also manage all the restaurant tasks with Restora POS. Due to these reasons, you should use Restora POS restaurant management software.

2. Refrens

Best for: invoicing, accounting, and business management tailored to freelancers, agencies, and small businesses.

Accounting, sales, inventory, billing, and reporting are available in Refrens restaurant inventory management software. This software can also be used in the food and beverage industries. This software allows integration and can be integrated with different types of tools for managing specific tasks, such as

• Restaurant invoicing software
• Restaurant accounting software
• Quotation management software

Refrens claims that this software is available in over 170 countries in the world, and the customer satisfaction level is over 80%. This software can be used at different types of restaurant inventory management, like fine dining, casual dining, café/coffee shop, bakery management shop, etc. So, for managing your restaurant inventory, you may think about this software.

A free plan is available, and massive features are included in this free plan, such as

• Customize Document Columns & Formulas
• Share Document via Email in 1-click
• Automated Payment Reminders
• Automatically Collect Client Testimonials
• Expense Tracking
• Embedded Forms
• Client Management
• Send Festive Greetings
• Secure All Your Data on Cloud
• Multi-device Support

Therefore, they have a few more premium pricing plans

Monthly Pricing Plan

• Accounts Lite: AED 650
• Accounts Core: AED 1,000
• Workflows: AED 1,800
• Accounts: AED 1,350

3. Jalebi F&B OS

Best for: end-to-end food & beverage operations, combining POS, inventory, procurement, and analytics in one ecosystem.

Jalebi is a cloud-based Restaurant Operating System (Restaurant Tech/SaaS). It has been built to help food & beverage (F&B) businesses from small cafés to multi-location restaurants manage daily operations, inventory, and costs effectively. Jalebi combines inventory tracking, point-of-sale (POS), and analytics in one dashboard to make restaurant management easier and more productive. However, it allows

• Single dashboard.
• Real-time insights.
• Simple, reliable, and secure in operation.

They claim that they want to reduce the food cost below 5% by managing inventory, stock levels, waste management, etc. However, it has some crucial features that can significantly meet food and beverage industry inventory. Let’s see some of its most common features.

• Real-Time Inventory Management
• POS & Order Management
• Menu & Recipe Control
• Data & Insights
• Cloud Access

It has a back-of-house and front-of-house management system and pricing plan as well. And pricing is also clear and has no hidden fees. However, let’s see its pricing plan.

Pricing Plan

Back of House & Front of House = $100 per month

4. Stocktake Online

Best for: real-time inventory control and stocktaking in hospitality and multi-location food businesses.

Stocktake is a renowned online inventory tracking software that can be a significant tool for the food and beverage industry. This inventory management system can be used for managing restaurants, bakery shops, fine dining, cloud kitchens, QSR, coffee shops, and the hospitality industry. This tool has been designed for hospitality operators. They provide multiple advantages to the operators, such as

• 24/7 support
• Analytical reports
• Quick overview, and others

It has essential features that attract hospitality operators, such as

• Stock Control
• Product Overseeing
• Recipe Management
• Order & Delivery Superintendence
• Supplier Administration
• Reporting Analysis
• Transfer Between Locations

Pricing Plan

Price is not publicly disclosed, but most of the features are customizable. So, contact to get real pricing.

5. Apicbase

Best for: advanced food cost control, recipe management, and procurement analytics for scaling restaurant groups and chains.

Apicbase is a powerful and user-friendly food and beverage inventory management software. It has been built to manage restaurants, cafés, cloud kitchens, and food chains more efficiently. It is used to manage and automate stock tracking, recipe management, and food cost control in real time, eliminating manual errors and reducing food waste.

Apicbase provides clear dashboards and detailed reports, enabling restaurant managers to accurately monitor ingredient usage, supplier performance, and profit margins. Apicbase also supports multi-location operations and allows teams to manage inventory from a single platform. Apicbase helps food businesses save time, control costs, and make smarter operational decisions for sustainable growth. However, it has some essential features, such as

• Kitchen Mobile App
• Customer Mobile App
• Offline Android POS
• Self-KIOSK Order System
• Inventory management
• Menu management

Pricing plan

Negotiable/not disclosed publicly. So, contact to get real pricing

However, we have referred here to the best inventory management software for the food and beverage industry. We have also referred to details, features, pricing, and best for. So, choose the best one for managing your F&B industry.

Why Would You Believe In Our Data?

You can believe in our data because it’s built on verified sources, real-world usage, and consistent cross-checks, but not assumptions. We combine first-party, trusted industry, and transparent methodologies to ensure accuracy, relevance, and reliability. So every data point supports confident, informed decision-making.

Top Features to Look for When Choosing Food & Beverage Inventory Software

Features are a kind of spice that makes software more powerful and helpful for the users. Let’s see some of the common features that you must focus on whenever you intend to buy a food and beverage inventory management software.

Stock-Level Control System

It is one of the key features of food and beverage inventory management software for managing stock levels. It can withstand stock overflow that reduces unnecessary ingredient flow. Indeed, a stock level monitoring system can give you some alerts, such as 

• Batch tracking
• Expiry date alerts
• FIFO/LIFO support

Waste & Spoilage Tracking

Waste management or waste spoilage tracking system. It is also used to:

• Identifies high-waste items
• Reduces food loss
• Improves sustainability metrics

Supplier or Vendor Management

This feature allows the restaurant manager to make an ingredients order to the supplier and count all the details of the suppliers. This tool helps to know

• Price comparison
• Supplier information
• Supplier performance tracking
• Contract visibility

Multi-Location Inventory Management

Manage your inventory in different locations from one place. Most restaurant management software or inventory management software offer a multi-location inventory management system, such as

• In a kitchen
• Front of house
• Back of house

So, if you have a big restaurant, you may think about a multi-inventory management system.

Reporting System

Restaurant reporting is another important feature. This feature allows you to check some crucial information, such as

• Purchases Report
• Stock Report
• Sales report (daily, weekly, monthly, yearly)
• Service charge report
• Sales commission
• Third-party commission

So, when you intend to choose the best food and beverage inventory management software, then you must focus on such features.

Benefits of Using Food and Beverage Inventory Management Software

Inventory management software increases a restaurant's overall profit by managing inventory, tracking reports, managing food, suppliers, and tracking waste. However, there are massive benefits to using F&B inventory management software. Let’s see them in short

• Real-time inventory tracking.
• Reduced food waste and spoilage.
• Accurate demand forecasting.
• Automated stock replenishment.
• Cost control and margin improvement.
• Improved compliance and traceability.
• Faster audits and reporting.
• Better supplier management.
• Enhanced operational efficiency.
• Data-driven decision making.

Who Uses Food and Beverage Inventory Management Software?

Food and Beverage Inventory Management Software is used by businesses that handle perishable stock, high-volume ingredients, and strict cost controls. It helps maintain accuracy, reduce waste, and improve profitability across different operational models.

1. Restaurants

Restaurants use inventory management software to track fast-moving ingredients such as raw materials, prepared items, and beverages in real time. The system helps monitor stock levels, control food costs, and reduce losses caused by over-ordering, spoilage, or theft. By linking inventory with sales data, restaurants can forecast demand accurately, prevent shortages during peak hours, and maintain consistent menu availability.

2. Hotels & Resorts

Hotels and resorts operate multiple food and beverage outlets, including restaurants, bars, room service, and banquet operations. Inventory management software allows centralized control over all outlets while maintaining location-wise visibility. It helps manage complex purchasing cycles, standardize recipes, control portion costs, and ensure uninterrupted service across large-scale operations.

3. Breweries & Beverage Companies

Breweries and beverage-focused businesses rely on inventory software to manage raw materials, production batches, kegs, bottles, and dispensing accuracy. The system tracks liquor usage, controls pour costs, and ensures accurate stock reconciliation. It also supports keg tracking, batch-level reporting, and compliance with regulatory requirements, helping businesses minimize losses and maintain quality consistency.

4. Food Manufacturers & Distributors

Food manufacturers and distributors use inventory management software to control raw materials, finished goods, and supply chain movement. The software supports batch tracking, expiry management, and demand planning, ensuring products more efficiently from production to distribution. It helps reduce wastage, improve order fulfillment accuracy, and maintain compliance with food safety standards while scaling operations.

Food and Beverage Vs Manual Inventory Management System

There are multiple differences between manual inventory management and inventory management software, such as

Manual Inventory Challenges

There are some challenges for manual inventory management, such as

• Spreadsheet errors
• Time-consuming counts
• No real-time visibility

Software-Based Inventory Advantages

Let’s see some of the common advantages of software-based inventory management.

• Automation
• Predictive analytics
• Data-driven decisions

However, most of the restaurants use POS software for managing billing, reporting, food management, HRM, etc., and inventory management software is also included there. So, choose the best POS software that can be used for managing your restaurant smoothly.

Final Thought

Food and Beverage Inventory Management Software is important. It is essential for reducing costs, improving efficiency, ensuring compliance, and maximizing profitability in today’s competitive food industry. Inventory is a common and important feature of every restaurant management software. It can be used in the entire food and beverage industry. So, choose the best one for your business station.

FAQs

How Much Does Food and Beverage Inventory Management Software Cost?

Ranges from $50 to $500+ per month, depending on scale and functionality.

How Does Inventory Management Software Reduce Food Waste Exactly?

It tracks real-time stock levels, monitors expiry dates, analyzes sales trends, and forecasts demand accurately. It also prevents over-purchasing, reducing spoilage, and ensuring ingredients are used before they expire.

Can It Integrate With My Point Of Sale And Accounting Systems Automatically?

Yes. Most inventory management software automatically syncs with POS systems to capture real-time sales data. It also integrates with restaurant accounting software to update costs, stock values, and financial reports without manual data entry.

Is There Any Risk for Inventory Management in the Food & Beverage Industry?

Yes, some risks may happen for managing inventory in your food and beverage industry, such as

• High spoilage risk due to perishables.
• Thin profit margins.
• Complex recipes and portion control.
• Supplier price fluctuations.
• Regulatory and food safety compliance.

It is noted that modern inventory management software offers significant benefits if used properly. It can control your restaurant's overall cost.  

Can inventory software reduce food waste?

Yes, by tracking expiry dates, usage patterns, and spoilage. An inventory management tool is the best solution depending on business size, industry segment, and integration needs.  

Does food inventory software integrate with POS systems?

Most modern solutions offer POS and accounting integrations. For looking for the best integration software for inventory or restaurant management, you may choose Restora POS.