How To Manage A Restaurant In A Convenient Way

By Fahad Arafin -- Monday, 11 Dec, 2023
how to manage a restaurant

A restaurant business is a highly effective and profitable business. But running a successful restaurant business takes hard work. You need lots of commitment, diligence, and understanding for running a restaurant business. To succeed in the restaurant sector, you must know how to manage a restaurant properly. Whether you are a seasoned restaurant owner or just starting a restaurant business, proper restaurant business management can make all the difference. This article provided all the information needed to manage a restaurant effectively. 

What Is Restaurant Management

Restaurant management refers to overseeing the daily operation of a restaurant. Strong restaurant management is very important for long-term growth in the restaurant business. Restaurant management includes various activities like finance and workforce, restaurant kitchen and marketing strategies,  ensuring customer services, managing restaurant reputations, and many others. 

In a restaurant, a restaurant manager is responsible for restaurant management. So, a restaurant manager needs in-depth knowledge about adequately managing a restaurant. As we know, the restaurant business is changing daily, so if we want to survive in the industry, we need the ability to cope. Only a well-qualified restaurant manager can do the task effectively. 

Finally, suppose you are a restaurant owner or a restaurant manager. In that case, You need to fully understand restaurant management and how to implement a restaurant management system in your food business. This can help you to run your business successfully.  

The Basic of restaurant Management

How To Manage A Restaurant (05 Effective Ways)

The restaurant business is the most demanding business in the current era. But you have to remember, when the business is demanding, then the competitor will also be high. So it will be more challenging if you want to survive in the competition. To survive in the competition, you need practical restaurant inventory management skills. Here, we will discuss how to manage a restaurant well.  

01. Managing Restaurant Staff 

In a restaurant, staff plays a vital role. Managing your employees and promoting their professional and personal growth is essential to running a successful restaurant. 

A well-qualified staff is the backbone of a restaurant. 

So, you need to ensure that the right team is placed in the right place. Only then can you be successful in the restaurant business. For this, you must know how to manage restaurant staff well. You can take several steps to manage your restaurant staff. 

  • i) Train Your Staff

If you have committed and well-trained employees who look for chances for career advancement and skill development, only then you will get benefit from your restaurant. You can arrange different types of restaurant management course training sessions at your restaurant or encourage your staff to look for outside training facilities. 

With well-trained staff, you don't need to keep a tight eye on everyday actions. As an example, make sure every restaurant staff member is knowledgeable about every portion of the restaurant. Then managing the restaurant will be easier. So training your staff is the most essential part of managing a restaurant. 

  • ii) Keep Staff Motivated

Maintaining your employees' motivation and engagement is very difficult if you want the best work out of the staff. There are many ways to do this, but the first is to involve your staff in the company in ways other than entirely carrying out their duties. 

For example, you can invite them to participate in team meetings and provide ideas for sectors where the restaurant could improve. You should maintain open communication channels and ensure all employees have a say and a stake in the restaurant's success. 

02. Ideal Menu Planning

Ideal Menu Planning

Your menu is considered the public face of your food business. So it would help if you were careful when planning a menu, bearing in mind that it can make all the difference. When you design your menu, consider your target marketplace, seasonal ingredients, and competitors' products.

Occasionally, add new meals, specials, and seasonal products to keep your customers interested. You can accommodate various food requirements and provide various options, such as vegetarian, vegan, and sugar-free foods.

While making a menu, many things are taken into consideration. These are the following:

  • i) Meal Type And Amount 

Menus will vary according to the type and quantity of meals scheduled. The number of meals has an impact on menu planning as well. So, when planning for a menu, you should consider what types of food you're offering and how much food you have been delivering. It is a great responsibility for a restaurant manager if they want to manage their restaurant well.  

  • ii) Meal Preparation Time

The time needed to cook the meals also affects the menus. For Example, a fresh green salad and lentil soup can be cooked quickly and easily. It takes less time, which is time-consuming

On the other hand, making sit-down lunches and dinners takes a long time to prepare. So it would help if you thought about it while preparing the menus for your restaurant. It has an enormous impact on your restaurant's overall performance.  

  • iii) Budget

When planning a menu, You must pay attention to the budget. It is something that you always consider first. Only make a menu with a proper budget. So you need proper knowledge about food ingredients, making costs, service costs, and many other things. 

For example, you have to consider what types of food you offer for breakfast and how much it costs. What is an alternative when the existing ones seem expensive? This is how you can make an ideal menu with a flexible budget.

03. Excellence Customer Service 

If someone ask What is the best way to manage a restaurant? Answer is excellent customer service. Delivering first-class customer service is essential for attracting new customers and retaining regular clients. It is something you would find at a restaurant. 

It would help if you taught your employees to be approachable, focused, and receptive to client concerns. You need to respond to both good and negative feedback to increase customer satisfaction. And make the required adjustments to solve the problems. So, To provide excellent customer service, you need to know several factors like:

  • i) Know Your Business

When assisting a restaurant, you must know details about your product and services. It helps solve problems, answer customers' queries, and help guests.

  • ii) Treat Customers Well

When a customer visits your restaurant, you have to treat them properly. It helps attract new customers and bring old customers to regular restaurant visits. 

  • iii) Anticipate What Customers Need

Be dynamic and consider your customers' requirements before they ask. You may provide advice, recommendations, and appropriate details like restaurant closing times, food reviews, etc. 

04. Food Safety And Hygiene

Food Safety And Hygiene

Food safety and hygiene are essential for a food or restaurant business. It falls under restaurant management services. You must recognize those parts to survive in the business market. When delivering the food, you need to make sure that food is safe and everything is super clean. The World Health Organization [WHO] has made a list of five essential measures that should be followed to prevent food-related illness. Every hotel and restaurant management system should follow those steps.  

  • i) Keep clean

Cleaning is essential to a restaurant's business because germs can easily travel from human hands to our ingredients. So, before and during the preparation of meals, we have to wash our hands to prevent the spread of bacteria. Moreover, we must ensure that the utensils, surfaces, and measuring cups are sterilized before use. It is another aspect of maintaining cleanliness.

  • ii) Separate Raw food

Raw food can quickly get rotten. It can be affected by different types of bacteria or viruses. These bacteria can spread when raw and cooked items come into contact. 

Some essential, efficient precautions can be taken in any kitchen to prevent foodborne illness, like using separate knives and cutting boards for raw meat and cutting tools for others. You can use distinct spaces in your kitchen for food preparation and storage. 

It keeps dangerous germs away from your meals that are ready to eat. This is how you can maintain food quality and food-borne diseases. 

  • iii) Cook Thoroughly

When you are responsible for managing the restaurants, you must confirm that the food is well cooked. When the food is prepared correctly, it gets rid of harmful microorganisms. Your crew can also check by assessing the color and temperature of the raw meat to ensure that it is adequately cooked.

  • iv) Safe Temperature

One of the most vital aspects of kitchen safety is food storage. To ensure customer safety, food service staff must know the correct guidelines for defrosting, refrigerating, and serving temperatures. In the perfect food storage temperature, microbes that cause harm are less likely to survive.

  • v) Use Clean water and raw materials

In a restaurant, safe and fresh materials should be used for each stage and ingredient in a recipe since water is essential to any food preparation or cooking process. So, we must use clean water and good quality raw materials to maintain hygiene. We have to check all processing guidelines and expiration dates for optimal outcomes.

05. Monitoring Financial Condition


Opening and running a successful restaurant is a dream for people. But the reality is challenging; this is not a cup of tea. The food business industry is adamant. It would help to control your restaurant's finances to run a profitable business.

  • i) Set Up A Financial Plan

Creating an effective financial strategy is one of the most critical steps in the restaurant management system. Your financial goals, tactics, and actions must be detailed in your financial plan. By making a financial plan, you can take charge of your restaurant's money and ensure you are moving forward for long-term success. It is a smart goals for food service workers.

  • ii) Track Financial Performance

Monitoring the financial success of your business is just another essential part of good money management. It would help if you scanned several important financial factors, including cash flow, profit margins, expenses, and revenue. 

You should also routinely analyze your financial statements to obtain a detailed overview of your restaurant's financial status, which includes balance sheets, income, and cash flow statements. This is how you can track your financial performance.

  • iii) Control Food And Labor Costs

It would help if you learned to control food and labor costs to establish yourself in the restaurant business. You must control proper food and labor costs to make your business profitable. 

Labor and food are among the most significant expenses for any restaurant, and how well you manage these can significantly impact your final result. You can also increase the general effectiveness of your restaurant by implementing labor and food cost control measures.

  • iv) Measure The Results

Finally, you need to do all the calculations and measure the result. If the result comes positive, then you can move forward. Only then can you claim yourself as a successful restaurant owner or manager.  

How To Manage Kitchen for a Restaurant 

How To Manage A Restaurant Kitchen

A kitchen is the heart of any restaurant business. Kitchen is the place where the main task happens. So as a restaurant manager you need proper knowledge about restaurant kitchens and kitchen management systems. 

Now, most of the restaurants use commercial kitchens. A commercial kitchen is a larger kitchen, where a large amount of food is being prepared for sale. To manage a restaurant kitchen is quite difficult. But nowadays, different types of tools and software have made it easier. Here, we will discuss how to manage a restaurant  kitchen. 

01. Effective Communication

It is a crucial responsibility for a restaurant manager to communicate effectively with the other restaurant staff, including the kitchen staff. It would help if you kept yourself in touch with employees so that whenever they need, they can reach you for any queries. 

For effective communication, you can hold regular meetings with your staff. In that meeting, you can allow them to share their opinion and feedback and give them further work instructions. This is how you can create effective communication among the kitchen staff. It helps a lot to manage the restaurant kitchen effectively.

02. Set Realistic Goals

For an effective kitchen management system, you must set realistic goals for yourself and the other kitchen staff. It is your responsibility to share your thoughts and visions with the staff. It helps your staff to understand their duties and fulfill their goals. When you set goals for the kitchen, you need to consider that your goal should be realistic, specific, measurable, and time-bound. 

03. Kitchen Equipment

Kitchen equipment is a significant component of the kitchen. Right kitchen equipment and tools can make your life easier. So you have to make a list which is best for you and bring them into your kitchen. 

But when you buy kitchen equipment, you should have to research about them. You must consider how much space you have in your kitchen and pay attention to the quality and price. Most importantly, you must train your staff before using the equipment. It helps to make your kitchen more productive and avoid workplace injuries. Moreover, It also helps your restaurant to become a good restaurant

04. Encourage Creativity

You must pay attention to creativity, especially in the restaurant business. You and your kitchen staff should be more creative in the restaurant kitchen. Nowadays, people are obsessed with different types of food. They always want to try new tastes, so for these, your kitchen staff should have to brainstorm for creating new food recipes and ideas. 

05. Create A kitchen Staff Manual 

The kitchen staff manual is a handbook comprising kitchen policies, rules, procedures, expectations, and culture. In the manual everything should be written about your staff's responsibilities. So it makes daily activities easier. It will help you if you want to know how to manage a busy restaurant. 

Kitchen Management Tools

Kitchen Management Tools

Kitchen operation is quite a hard job. But now you can do the task very easily with the help of different types of tools and software. Here we will discuss five important kitchen management tools. 

  • POS System

A pos system is a system where hardware and software are used to make transactions like keep records, checkout customers, make sales and accept payments by retail customers. In this era, every commercial kitchen uses a powerful pos system for tracking. A pos system can track inventory, sales and food orders. 

So as a manager it is your duty to choose the best pos system for your restaurant business. It can effectively increase your restaurant sales.  

  • Kitchen Display System

Kitchen display system is known as the KDS system. It is a productivity tool which is used in different types of commercial kitchens. By using the KDS system you can easily communicate with the kitchen. This system leads to faster order preparation, reduced labor cost, faster table turning etc. It can help a lot to make more revenue from your restaurant business. 

  • Online Ordering System

Online ordering system is a virtual ordering system. In an online ordering system, customers can order online with your restaurant management website. 

You can use an online ordering system in your restaurant because it has less errors than humans. In this system customers can easily place an order just using a smartphone or laptop with just a click. It can make your kitchen more effective and can increase your kitchen productivity. For these you can use different types of restaurant management apps.  

  • Table Reservation System

If you are using an online ordering system, then you will have to accept a table reservation system. In your online restaurant table management system software, you can simply add a table reservation button to increase your restaurant sales. These are the tools that you can use in your kitchen management system as a kitchen management tool.

Final Thought

All we know is that the restaurant business is highly effective and profitable. To succeed in the food business, you need dedicated staff and teamwork because success comes with others. And teamwork will be perfect if you can manage your staff effectively. Proper knowledge about restaurant management systems is the most effective way to manage a restaurant. This article will fulfill all your needs on how to manage a restaurant.